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Supply Chain Coordinator

FLSA Status: Exempt
Reports to: Supply Chain Manager
Employment Status: Full-time


The Supply Chain Department is responsible for maintaining adequate inventory levels of more than 100,000 active titles across two locations from thousands of publisher-clients/suppliers located around the world. The Supply Chain Coordinator is responsible for determining and maintaining proper inventory levels for a vast number of titles across multiple publishers.

Responsibilities and Duties

The Supply Chain Coordinator determines and maintains appropriate inventory levels for both frontlist and backlist titles by anticipating future demand and generating and emailing stock requests to publisher-clients on a regular basis. The Supply Chain Coordinator works closely with publishers located both inside and outside the US and provides guidance on shipping stock both domestically and internationally. This position also works closely with internal departments to maintain accurate metadata (including due dates, publication dates, and title status information) for all products.

The Supply Chain Coordinator may also assist in all general inventory tasks including (but not limited to) reconciling receipts and inventory, managing international consolidated in-bound shipments, entering stock transfer orders, and the determination and disposition of obsolete and overstock inventory.

  • High school degree or GED equivalent required. Bachelor’s degree preferred
  • Understanding of the principles of inventory control and management, demand planning, document control, and logistics
  • Familiarity with domestic or international shipping/logistics
  • Proficiency with all MS Office programs, especially Excel
  • Analytical self-starter with excellent attention to detail
  • Excellent organizational and communication skills
  • Strong team player, but also able to work independently
  • Ability to handle multiple projects and demands simultaneously
  • Prior publishing or book industry experience preferred
  • Familiarity with a ticketing system ideal
  • MS Access and Trilogy experience
  • Physical abilities: The ability to sit and/or stand for long periods of time in an office environment is required.
  • Travel requirements: none
  • Must able to work remotely temporarily due to COVID-19. This includes a dedicated workspace and access to reliable internet.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Company

IPG is the original independent distributor of books, ebooks, and audiobooks from publishers around the world, and a top 10 supplier of book content to, Barnes & Noble, independent bookstores, libraries, and specialty markets, in addition to thousands of retailers globally.

Established in 1971, Independent Publishers Group (IPG) was the first organization specifically created for the purpose of marketing titles from independent presses to the book trade. IPG was acquired by Chicago Review Press in 1987. In the fall of 2006, Chicago Review Press, Inc., the parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading North American distributor of UK publishers. Trafalgar Square Publishing was founded in 1973 and as a division of IPG, now distributes products from clients such as Penguin Random House UK, Australia, New Zealand, and China; Allen & Unwin; The History Press UK; Amberley Publishing; HarperCollins UK; Pan Macmillan; and John Blake.

With consistent growth each year, IPG’s success has come from supporting and encouraging the growth of its client publishers in the United States and worldwide. IPG has a wide reach in the market with its distribution of publishers with academic, Spanish-language, children’s, and general nonfiction and fiction titles.