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Supply Chain Associate

FLSA Status: Exempt
Reports to: Manager, Supply Chain
Employment Status: Full-time


The Supply Chain Department is responsible for maintaining adequate inventory levels of more than 100,000 active titles across two locations from thousands of publisher-clients/suppliers. The Supply Chain Associate works closely with publishers, Supply Chain colleagues, and the Distribution Center to ensure shipments are processed and received properly and efficiently.

Responsibilities and Duties
  • Create purchase orders for publishers and send feedback as required. Send shipping requirements to publishers as required, and ensure orders meet publication date requirements. Maintain contact records and update as needed.
  • Process invoices for consolidated shipments within specified deadlines for receipt by IPG’s Distribution Center.
  • Facilitate all general inventory tasks including (but not limited to) reconciling receipts and inventory, generating shipping quotes, entering stock transfer orders, and disposition of overstock inventory.
  • Monitor and act as main point of contact for internal ticketing system, addressing issues and assigning tickets when necessary.
  • Provide guidance to publishers on shipping stock both domestically and internationally.
Required Qualifications
  • Proficiency with all MS Office programs, especially Excel
  • Analytical self-starter with excellent attention to detail
  • Excellent organizational and communication skills
  • Strong team player, but also able to work independently
  • Ability to handle multiple projects and demands simultaneously
Preferred Qualifications
  • Prior publishing or book industry experience
  • Bilingual (Spanish) candidates strongly encouraged to apply
  • Experience with a ticketing system
  • Familiarity with MS Access and Trilogy
Physical abilities

The ability to sit and/or stand for long periods of time is required.

Travel requirements


Must be able to work remotely on a temporary basis due to COVID-19. This includes a dedicated workspace and access to reliable internet

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

How to Apply

Candidates should submit a cover letter and resume to No phone calls, please.

About the Company

IPG is the original independent distributor of books, ebooks, and audiobooks from publishers around the world, and a top 10 supplier of book content to, Barnes & Noble, independent bookstores, libraries, and specialty markets, in addition to thousands of retailers globally.

Established in 1971, Independent Publishers Group (IPG) was the first organization specifically created for the purpose of marketing titles from independent presses to the book trade. IPG was acquired by Chicago Review Press in 1987. In the fall of 2006, Chicago Review Press, Inc., the parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading North American distributor of UK publishers. Trafalgar Square Publishing was founded in 1973 and as a division of IPG, now distributes products from clients such as Penguin Random House UK, Australia, New Zealand, and China; Allen & Unwin; The History Press UK; Amberley Publishing; HarperCollins UK; Pan Macmillan; and John Blake.

With consistent growth each year, IPG’s success has come from supporting and encouraging the growth of its client publishers in the United States and worldwide. IPG has a wide reach in the market with its distribution of publishers with academic, Spanish-language, children’s, and general nonfiction and fiction titles.