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Human Resource Assistant

FLSA Status: Exempt
Reports to: Human Resource Manager
Employment Status: Full time


The Human Resource Assistant role will provide support to the Manager of Human Resources and its office. As a part of the HR team, this role will support company initiatives and uphold its values. You will assist with, coordinate, and/or administer, day to day human resource functions such as, recruitment, the onboarding experience, benefits administration, employee relations, and administrative functions as needed. This role is highly collaborative with all departments within IPG, and outside vendors associated with the office of human resources. The individual who holds this role is passionate about customer service, quality improvement, documentation, and confidentiality.

Responsibilities and Duties
  • Provide customer service to employees by answering basic questions, timely and accurately.
  • Participate in and coordinate a variety of recruitment efforts to ensure all IPG positions are posted and filled as needed, including in-person job fairs.
  • Assist in a wide variety of payroll functions including but, not limited to developing tailored reports and preparing payroll via the Automatic Data Processing payroll system.
  • Coordinate orientation and onboarding for new hires and provide a positive experience.
  • Maintain personnel electronic records and complete employment verifications.
  • Complete assigned administrative duties as assigned by Human Resource Manager.
  • Participate in audits as needed.
  • Bachelor’s degree preferred, or equivalent related experience
  • Minimum of 3 years of prior work experience in an administrative role
  • Excellent communication skills, verbal and written
  • Demonstrated ability to balance multiple projects and meet deadlines
  • Proficient in Microsoft Office programs
  • Experience in ADP as an administrator a Plus
  • Physical abilities: must be able to sit for long periods of time
  • Travel requirements: Ability to travel to warehouse occasionally
  • Agile to business needs

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or with or without notice.

About the Company

In June of 2021, Independent Publishers Group (IPG) will celebrate its 50th anniversary. As the original North American distributor, IPG was founded specifically to represent titles from independent publishers to the book trade. Today IPG remains committed to reimagining distribution and has grown to provide its publishers with services ranging from pre-publication consultation, global sales, marketing & publicity, supply chain, print and digital distribution, data, and reporting, to print brokerage

In the fall of 2006, Chicago Review Press, Inc., parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading US distributor of such international publishers, as Penguin Random House UK, Penguin Random House Australia, Pan Macmillan UK, Collins UK, and Head of Zeus. International Specialized Book Services (ISBS), a premier distributor of over sixty publishers of academic, scholarly, and professional publishers was acquired in April of 2018. Continuing its trajectory of growth in August of 2018, IPG acquired Midpoint Trade Books, a full-service book distribution company that was founded in 1996 and whose distribution clients were made up of independent book publishers from across the US, the UK, Australia, and Canada

With consistent growth year over year, IPG’s success has come from giving publishers broader reach into more markets, including general trade, academic, children's, Spanish, and special markets.