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Data Associate

FLSA Status: Exempt
Reports to: Director, Publisher Development
Employment Status: Full time


Independent Publishers Group seeks an exceptionally detail oriented and analytical Data Associate to join the Publisher Development department. This is an entry-level, full-time position.

The Data Associate will work within a team that serves as the central hub for title metadata. They are responsible for the intake and maintenance of our distributed print list, evaluating incoming metadata against industry best-practice guidelines, and working with client publishers, trading partners, and subject matter experts within our organization to optimize the health and visibility of titles across the supply chain.

This associate will be a valuable addition to a very fast-paced and dynamic team and will also be working in larger, multi-team settings on ongoing improvements and new business initiatives.

Responsibilities and Duties
  • Assists in the review & intake of metadata submitted by client publishers, with a strong focus on managing updates on a very timely basis.
  • Manages metadata change control. This associate must review and manage all incoming update requests while maintaining a high level of quality control and returning immediate feedback to publishers regarding potential problems.
  • Liaises with clients and internal teams to manage the ongoing release of frontlist metadata that meets publishing industry best-practice guidelines.
  • Works with IPG trading partners to facilitate account-specific metadata related support and troubleshooting.
  • Supports client onboarding and offboarding processes including: release of advanced notifications to internal and external contacts, execution of list updates on key dates, initiating vendor-of-record processes with key trading partners.
  • Supports the department in special projects including but not limited to data audits, Amazon ticketing, system testing, auditing weekly and daily jobs.
  • Bachelor’s degree or equivalent experience in a related field.
  • Detail-oriented with a strong ability to multi-task and to work within a ticketing system.
  • Familiarity with the book industry, bibliographic metadata, BISAC standards, and ONIX is a strong plus.
  • Previous experience in the book industry or in the library sector is a strong plus.
  • Analytical mindset with an interest in creating and executing ongoing audit processes.
  • Ability to adapt to ongoing improvement of processes and to be undaunted by change.
  • Excellent communication skills, written and verbal.
  • Strong experience with Excel and common Office software.
  • Physical abilities: Must be able to sit and/or stand for long periods of time in an office or home-office environment
  • No travel requirements.
About the Company

IPG is the original independent distributor of books, ebooks, and audiobooks from publishers around the world, and a top 10 supplier of book content to, Barnes & Noble, independent bookstores, libraries, and specialty markets, in addition to thousands of retailers globally.

Established in 1971, Independent Publishers Group (IPG) was the first organization specifically created for the purpose of marketing titles from independent presses to the book trade. IPG was acquired by Chicago Review Press in 1987. In the fall of 2006, Chicago Review Press, Inc., the parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading North American distributor of UK publishers. Trafalgar Square Publishing was founded in 1973 and as a division of IPG, now distributes products from clients such as Penguin Random House UK, Australia, New Zealand, and China; Allen & Unwin; The History Press UK; Amberley Publishing; HarperCollins UK; Pan Macmillan; and John Blake.

With consistent growth each year, IPG’s success has come from supporting and encouraging the growth of its client publishers in the United States and worldwide. IPG has a wide reach in the market with its distribution of publishers with academic, Spanish-language, children’s, and general nonfiction and fiction titles.