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Data Associate

FLSA Status: Exempt
Reports to: Director, Data Management
Employment Status: Full-time

Independent Publishers Group (IPG) seeks an exceptionally detail oriented and analytical Data Associate to join its Data team. This is an entry-level, full-time position that supports all aspects of the Data department. 

The IPG Data department is our central hub for title metadata. They are responsible for the intake and maintenance of our distributed print list, evaluating incoming metadata against industry best-practice guidelines, and working with client publishers, trading partners, and subject matter experts within our organization to optimize the health and visibility of titles across the supply chain.

This associate will be a valuable addition to a very fast-paced and dynamic team and will also be working in larger, multi-team settings on ongoing improvements and new business initiatives.


Responsibilities and Duties
  • Assists in the review & intake of metadata submitted by client publishers, with a strong focus on managing updates on a very timely basis.
  • Primary contact for metadata change control. This associate must review and manage all incoming update requests while maintaining a high level of quality control and returning immediate feedback to publishers regarding potential problems.
  • Handles ongoing release of frontlist metadata that meets publishing industry best-practice guidelines.
  • Primary contact for account-specific metadata related support and troubleshooting.
  • Supports client onboarding and offboarding processes including: release of advanced notifications to internal and external contacts, execution of list updates on key dates, initiating vendor-of-record processes with key trading partners.
  • High school diploma or equivalent required
  • Detail-oriented with a strong ability to multi-task and to work within a ticketing system
  • Familiarity with the book industry, bibliographic metadata, BISAC standards, and ONIX is a strong plus
  • Previous experience in the book industry or in the library sector is a strong plus
  • Analytical mindset with an interest in creating and executing ongoing audit processes
  • Ability to adapt to ongoing improvement of processes and to be undaunted by change
  • Excellent communication skills, written and verbal
  • Strong experience with Excel and common Office software
  • Physical abilities: Must be able to sit and/or stand for long periods of time in an office or office environment
  • Travel requirements: None
  • Remote candidates will be considered for this role. A remote home office requires a dedicated workspace and access to reliable internet.
How to Apply

Candidates should submit a cover letter and resume to No phone calls, please

About the Company

In June of 2021, Independent Publishers Group (IPG) will celebrate its 50th anniversary. As the original North American distributor, IPG was founded specifically to represent titles from independent publishers to the book trade. Today IPG remains committed to reimagining distribution and has grown to provide its publishers with services ranging from pre-publication consultation, global sales, marketing & publicity, supply chain, print and digital distribution, data, and reporting, to print brokerage.