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Bibliographic Data Associate

FLSA Status: Non-exempt
Reports to: Director of Data Management
Employment Status: Full-Time


Acting as a central hub for all incoming & outgoing print metadata, IPG’s Data department is ever-evolving our processes and utilizing industry “best-practice” guidelines in the maintenance and distribution of IPG publisher metadata & image assets throughout a global supply chain. This solution-faced, entry-level Bibliographic Data Associate will be responsible for all updates and corrections to metadata. This is a strongly content-oriented role, with great value placed on ability to multi-task, prioritize deadlines, and communicate confidently.

Responsibilities and Duties:

  • Direct review of all metadata updates submitted via ONIX, direct request, and IPG Publisher Resources. Outreach to clients to discuss and resolve problematic requests or updates. This is considered the primary job responsibility.
  • Acting as a publisher liaison for a selection of distributed clients.
  • Assisting in the collection and review of metadata and related assets.
  • Conducting ongoing analysis of metadata with the goal of meeting publishing industry “best practice” standards.
  • Conducting outreach to publishers to increase knowledge of healthy metadata standards.
  • Fielding queries from publishers, accounts, and industry partners by phone and email.
  • Direct review of all incoming editorial reviews and endorsements.
  • Assisting with metadata related support of IPG business on Edelweiss and other partner platforms.
  • Assisting direct manager on a variety of projects for overall improvement of asset quality.
  • Assisting department with the launch of new distribution clients.


  • Bachelor’s degree in English, Library Sciences, or a related field required
  • Publishing, library, or bookstore experience is highly preferred
  • Detail-oriented with a strong ability to multi-task and project manage
  • Ability to embrace constant evolution in processes and mastery of new tools
  • Ability to communicate in a clear and authoritative fashion to internal and external parties
  • Proficiency in Microsoft Excel and other common Office software is required
  • Any editorial skills and/or proficiency with the basics of proofing and copywriting is highly preferred
  • Proficiency in XML and any familiarity with Crystal Reports, relational databases, ONIX standards; familiarity with data management at large is considered a great plus
  • Any experience or familiarity with BISAC, BIC, or Thema code lists is a plus
  • Bi-lingual English/Spanish is a plus
  • Physical abilities: The ability to sit and/or stand for long periods of time is required
  • Travel requirements: None

About the company:

IPG is the original independent distributor of books, ebooks, and audiobooks from publishers around the world, and a top 10 supplier of book content to, Barnes & Noble, independent bookstores, libraries, and specialty markets, in addition to thousands of retailers globally.

Established in 1971, Independent Publishers Group (IPG) was the first organization specifically created for the purpose of marketing titles from independent presses to the book trade. IPG was acquired by Chicago Review Press in 1987. In the fall of 2006, Chicago Review Press, Inc., the parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading North American distributor of UK publishers. Trafalgar Square Publishing was founded in 1973 and as a division of IPG, now distributes products from clients such as Penguin Random House UK, Australia, New Zealand, and China; Allen & Unwin; The History Press UK; Amberley Publishing; HarperCollins UK; Pan Macmillan; and John Blake. IPG acquired International Specialized Book Services (ISBS) a premier distributor of over sixty publishers of academic, scholarly and professional publishers in April of 2018. Continuing its trajectory of growth in August of 2018, IPG acquired Midpoint Trade Books, a full-service book distribution company that was founded in 1996, located in the Flatiron District of New York City, Midpoint’s distribution clients are made up of independent book publishers from across the US, the UK, Australia and Canada.

With consistent growth each year, IPG’s success has come from supporting and encouraging the growth of its client publishers in the United States and worldwide. IPG has a wide reach in the market with its distribution of publishers with academic, Spanish-language, children’s, and general nonfiction and fiction titles.