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Accounts Payable Clerk

FLSA Status: Exempt
Reports to: Accounts Payable Manager
Employment Status: Full Time


The Accounts Payable Clerk will be responsible for performing a range of accounting and clerical tasks related to accounts payable function. This includes receiving, processing, and verifying invoices, processing payments, and communicating with vendors and publishers. The ideal applicant should display a positive and proactive attitude, have knowledge of general accounting principles, effective organizational skills, that ability to prioritize and multi-task and be a strong communicator, both verbally and in writing.

Responsibilities and Duties
  • Accurately review and process vendor invoices and payments on a weekly basis.
  • Perform monthly vendor and publisher reconciliations.
  • Perform data entry associated with accounts payable.
  • Address and respond to vendor and publisher inquiries.
  • Assist in creating import files for monthly publisher statements.
  • Assist in auditing monthly publisher statements and reports.
  • Update vendor and publisher contact and payment information.
  • Create manual publisher invoices and assist in collecting publisher payments.
  • All other duties as assigned.
  • Associate’s Degree
  • 2 years of experience in an office setting: clerical, customer service or accounting clerk role
  • Ability to work independently and have strong problem-solving capabilities
  • Demonstrate proficiency in Microsoft Excel
  • Goal-oriented - holds themself accountable to achieving shared and personal goals
  • Establish and maintain effective working relationships with employees, vendors, and publishers
  • Physical abilities. Ability to sit for long periods of time. Ability to communicate clearly both verbally and in writing.
  • Travel requirements. Ability to travel to the office in order to assist in payment processes preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Company

IPG is the original independent distributor of books, ebooks, and audiobooks from publishers around the world, and a top 10 supplier of book content to, Barnes & Noble, independent bookstores, libraries, and specialty markets, in addition to thousands of retailers globally.

Established in 1971, Independent Publishers Group (IPG) was the first organization specifically created for the purpose of marketing titles from independent presses to the book trade. IPG was acquired by Chicago Review Press in 1987. In the fall of 2006, Chicago Review Press, Inc., the parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading North American distributor of UK publishers. Trafalgar Square Publishing was founded in 1973 and as a division of IPG, now distributes products from clients such as Penguin Random House UK, Australia, New Zealand, and China; Allen & Unwin; The History Press UK; Amberley Publishing; HarperCollins UK; Pan Macmillan; and John Blake.

With consistent growth each year, IPG’s success has come from supporting and encouraging the growth of its client publishers in the United States and worldwide. IPG has a wide reach in the market with its distribution of publishers with academic, Spanish-language, children’s, and general nonfiction and fiction titles.