Bibliographic Data Associate

FLSA Status: Non-Exempt
Reports to: Data Manager
Employment Status: Full-time

Established in 1971, Independent Publishers Group (IPG) was the first organization specifically created for the purpose of marketing titles from independent presses to the book trade. With consistent growth each year, IPG’s success has come from supporting and encouraging the growth of its client publishers in the United States and worldwide. IPG has a wide reach in the market with its distribution of publishers with academic, Spanish-language, computer, and general trade nonfiction and fiction titles. IPG was acquired by Chicago Review Press in 1987. In the fall of 2006, the senior management of Chicago Review Press, Inc., the parent company of IPG, bought Trafalgar Square Publishing, Inc., the leading U.S. distributor of UK publishers. Trafalgar Square Publishing was founded in 1973 and distributes for clients such as Penguin Random House UK, Australia, New Zealand, and China; Summersdale; Pavilion Books; Allen & Unwin; The History Press; Amberley Publishing; HarperCollins UK; Pan Macmillan; and John Blake.

IPG is the second largest independent distributor of books and e-books in the world, and one of the top 10 suppliers of book content to Barnes & Noble, Apple,, and Kobo, among thousands of other retailers globally. Want to know who’s behind that new book on your coffee table? Chances are good that your bookstore sourced it from IPG.


Independent Publishers Group seeks an exceptionally detail oriented, self-motivated Bibliographic Data Associate to join its Data team. This is an entry-level, full-time position that supports all aspects of the Data department.

The Data department is the central gateway for the intake of all new title metadata each season, adding an average of ten thousand new print title records each year; for the management and maintenance of an active backlist of over seventy thousand print titles; and responsible for ensuring IPG meets best-practice standards for that metadata before its release to market and industry partners. 

Primary responsibilities include, but are not limited to the following:

  • Assisting in the collection and vetting of metadata submitted by client publishers
  • Maintenance of updates to title data
  • Conducting ongoing analysis of metadata with the goal of meeting publishing industry “best practice” standards
  • Outreach to publishers to collect additional or missing metadata content
  • Fielding queries from publishers, accounts, and industry partners by phone and email
  • Assisting with seasonal catalog creation and release of new titles to market
  • Review and proof of textual content

The ideal candidate will be analytical, highly organized, and who also possesses the following qualities:

  • Publishing, library, or bookstore experience is highly preferred
  • Bachelor’s degree in English or Library Sciences, or a related field
  • Detail-oriented with a strong capacity to multi-task and prioritize
  • Ability to learn quickly and take ownership of projects
  • Ability to embrace constant improvement of processes and to be undaunted by change
  • Ability to have a positive, “solution-focused” way of thinking when faced with challenges
  • Ability to communicate in a clear and authoritative fashion to internal and external parties
  • Proficiency in Microsoft Excel and other common Office software
  • Any editorial skills and/or proficiency with the basics of proofing and copywriting is highly preferred
  • Any proficiency in XML and any familiarity with Crystal Reports, databases, ONIX standards, and the concepts of metadata and data management at large is considered a great plus
  • Any experience or familiarity with BISAC, BIC, or Thema code lists is a plus
  • Bi-lingual English/Spanish is a plus

Interested and qualified candidates should submit their cover letter and résumé to Jessie Jonik at No phone calls, please.